Green Box Pvt Ltd
1st Floor, H. Gadhamoo Building, Boduthakurufaanu Magu, Male', Republic of Maldives
TERMS OF REFERENCE
Organization : Green Box Pvt. Ltd
Position : Personal Assistant / Secretary
Report to : Operations Director
Type of contract : Full Term
Level : 2 / D
Duty Station : Male’ Maldives
Working Hours : 0900 to 1700
Remuneration : MVR 10,000 - 12,000
JOB CONTEXT
Under the overall guidance and direct supervision of the Executive Director, the Personal Assistant is required to ensure effectiveness and efficient functioning of the Executive Directors work, full confidentiality in all aspects of assignments. Personal Assistant will act as the point of contact between the GM country and Internal/External business colleagues, partners and clients.
PRIMARY DUTIES, RESPONSIBILITIES AND ACCOUNTABILITIES
Maintain executive director’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Coordinate travel arrangements; prepare itineraries; compiles and maintains travel vouchers; arrange visa and transportation
Handle confidential documents ensuring they remain secure
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Conduct research and prepare presentations or reports as assigned
Any other job that is required by the management and the Managing Director
QUALIFICATIONS AND EXPERIENCE REQUIRED
Bachelor Degree in Business Administration, language, related course or equivalent would be desirable
Previous experience in providing executive support minimum 01 years
Knowledge of office management system and procedures
MS Office management system
A strong capability to communicate clearly and concisely in both oral and written English and Dhivehi is a must
Should be able to multitask and priorities daily workload
Strong interpersonal skills, proactive approach in problem solving, , multiple tasks seamlessly with attention to details, strong decision making abilities are a must have qualities
Interested candidates please email your CV to hr@greenboxmaldives.net with attached copies of educational qualification, ID card copy, and Passport size photo before 30 July 2017. Only short listed candidates will be contacted.
TERMS OF REFERENCE
Organization : Green Box Pvt. Ltd
Position : Personal Assistant / Secretary
Report to : Operations Director
Type of contract : Full Term
Level : 2 / D
Duty Station : Male’ Maldives
Working Hours : 0900 to 1700
Remuneration : MVR 10,000 - 12,000
JOB CONTEXT
Under the overall guidance and direct supervision of the Executive Director, the Personal Assistant is required to ensure effectiveness and efficient functioning of the Executive Directors work, full confidentiality in all aspects of assignments. Personal Assistant will act as the point of contact between the GM country and Internal/External business colleagues, partners and clients.
PRIMARY DUTIES, RESPONSIBILITIES AND ACCOUNTABILITIES
Maintain executive director’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Coordinate travel arrangements; prepare itineraries; compiles and maintains travel vouchers; arrange visa and transportation
Handle confidential documents ensuring they remain secure
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Conduct research and prepare presentations or reports as assigned
Any other job that is required by the management and the Managing Director
QUALIFICATIONS AND EXPERIENCE REQUIRED
Bachelor Degree in Business Administration, language, related course or equivalent would be desirable
Previous experience in providing executive support minimum 01 years
Knowledge of office management system and procedures
MS Office management system
A strong capability to communicate clearly and concisely in both oral and written English and Dhivehi is a must
Should be able to multitask and priorities daily workload
Strong interpersonal skills, proactive approach in problem solving, , multiple tasks seamlessly with attention to details, strong decision making abilities are a must have qualities
Interested candidates please email your CV to hr@greenboxmaldives.net with attached copies of educational qualification, ID card copy, and Passport size photo before 30 July 2017. Only short listed candidates will be contacted.
