Event Coordination and Communications Support Assistant

Description of assignment title
Event Coordination and Communications Support Assistant

Host entity
UNODC Maldives

Modality
Onsite

Type
National

Volunteer category
Community UCoS from Apr2026

Work schedule
Part-time

Number of Assignments
1

Assignment country
Maldives

Duty stations
Male

Work location
On UN premises

Expected start date
15/07/2026

Duration
3 months (with possibility of extension)

Task description
The National Community UNV- Event Coordination and Communications Support Assistant will undertake the following tasks:

• Assist the GMCP Indian Ocean East team in Maldives in effective liaison and communications, ensuring flow of information to internal and external stakeholders through coordination, preparation and circulation of regular updates, newsletters, reports, briefs and other written outputs to ensure visibility of the Programme, in line with any donor visibility requirements;
• Contribute to the preparation of various written outputs, e.g. draft background papers, briefing notes, speeches, position papers, analytical notes, sections of reports and studies, inputs to publications, etc., relating to maritime crime issues, in collaboration with the substantive team;
• Support the research and collation of information on maritime crime and its impact in Maldives and/or the Indian Ocean, as required;
• Provide technical and logistical support to the GMCP team in Maldives with regard to consultative and other meetings, workshops, conferences, training sessions, missions, etc., including preparing background documents and presentations, drafting meeting minutes, etc.;
• Provide coordination support in securing nominations for UNODC events, communicating with nominated participants, following up on any queries, organizing and coordinating filing and maintaining of mailing lists;
• Assist the GMCP National Programme Coordinator and Programme Officer in Male with technical and logistical processes related to the procurement of equipment and services and recruitment of experts, including support on the preparation of terms of reference, monitoring and follow-up on related payment requests, along with relevant administrative personnel, in line with UN financial rules and regulations;
• Perform any other duties as required/assigned.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

As an active UNODC GMCP team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNODC GMCP and its beneficiaries in the accomplishment of her/his functions, including:

• Provision of well researched and sound analysis of issues and developments affecting programme/project implementation, and regional maritime cooperation, etc.
• Provision of thorough, timely, well-reasoned written technical and administrative products.
• Effectively, and in a timely manner, liaises and interacts with colleagues and counterparts internally and externally;
• Provision of technical and administrative support to activities implemented under the programme in Bangladesh and in the IOE, including procurement, preparation of workshops and training sessions, reception of participants, note-taking, support to human resources processes, and coordination with participants to ensure nominations, attendance, and travel arrangements in line with UN financial rules and regulations.

Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment;

A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Relevant experience
1 year

Languages
English, Level: Fluent, Required
Dhivehi, Level: Fluent, Required

Required education level
Secondary education

Skills and experience
- One year experience in the field of research, communications and/or event planning is required.
- Experience in organizing national events/ conferences is desirable;
- Excellent oral and written skills; excellent drafting, formulation, reporting skills is required.
- Experience in volunteerism is an asset.
- Work experience in Indian Ocean East region is desirable.
- Accuracy and professionalism in document production and editing is desirable.
- Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including government stakeholders;
- Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
- Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
- Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
- Have affinity with or interest in maritime crime, maritime law and/or maritime security; volunteerism as a mechanism for durable development, and the UN System.