Executive Assistant & Strategic Operations Lead – Russia/CIS

Executive Assistant & Strategic Operations Lead – Russia/CIS

Viluxur Holidays is a destination-led luxury travel house operating across the GCC, Russia/CIS, China, the Maldives, and Sri Lanka. As our Russia/CIS business scales in complexity and ambition, we are looking to appoint a senior execution partner to work closely with our Regional Director.

This is not a traditional EA role.
It is a second-in-line, strategic coordination role designed to bring structure, foresight, and execution discipline to a fast-moving regional operation.

The Role

You will act as the right hand to the Regional Director – Russia/CIS, ensuring that initiatives are planned early, executed properly, and followed through with clarity and accountability.

Key Responsibilities

• Act as execution lead assisting the Regional Director of Sales and Head of Department (aligning operations through process executions, owning hiring support, documentation, and executive materials)
• Convert leadership direction into clear priorities, execution plans, and timelines
• Drive cross-functional delivery across Business, Marketing, Contracting, IT, and Operations
• Own action tracking, reporting, and follow-through to ensure accountability
• Filter and prioritize requests, ensuring only aligned, well-prepared initiatives move forward
• Prepare concise, decision-ready briefs and presentations for leadership forums
• Uphold quality, brand, and delivery standards by challenging rushed or misaligned work

What This Role Is Not

• Not a personal assistant role
• Not calendar or inbox management only
• Not a junior coordination position

This is a high-trust, high-impact execution role.

Ideal Profile

• 6–10+ years experience in travel, hospitality, consulting, luxury services, or operations-heavy environments
• Highly structured, organised, and calm under pressure
• Strong written and verbal communication skills
• Comfortable working with senior stakeholders
• Naturally proactive and forward-planning
• Confident enough to push back when timing or quality is at risk
• Experience with international or CIS markets is a plus

What Success Looks Like

• Clear forward planning across key initiatives
• Better internal alignment and execution rhythm
• Higher quality, more thoughtful outputs
• The Regional Director freed up to focus on strategy and relationships

Compensation & Perks

• Competitive fixed salary (senior execution level)
• Performance-based annual bonus
• Remote working setup
• Travel opportunities across Viluxur destinations
• Strong visibility, mentorship, and long-term growth trajectory

How to Apply

If you’re someone who thrives on structure, foresight, and ownership — and wants to play a meaningful role in shaping a growing international luxury travel business — we’d like to hear from you.

📩 Apply via LinkedIn or email your profile to ellice.b@viluxurholidays.com and hr@viluxurholidays.com