Supply coordinator

Duties & Responsibilities

• Receive and review request orders from resorts.

• Sort and assign orders to the appropriate suppliers based on product availability, pricing, and delivery schedule.

• Coordinate with local and overseas suppliers regarding quotations, orders, deliveries, and payment requirements.

• Prepare and send purchase orders to suppliers accurately and on time.

• Monitor order status and follow up with suppliers to ensure timely delivery.

• Verify invoices, delivery notes, and supporting documents before processing.

• Prepare and update Boat Notes and ensure all documents are complete before supply day.

• Coordinate with the warehouse team to ensure all items are picked, packed, and loaded correctly.

• Monitor stock shortages and immediately inform management of unavailable or delayed items.

• Maintain organized records of purchase orders, invoices, quotations, delivery notes, and supplier communications.

• Coordinate with the Accounts Department regarding supplier payments and credit terms.

• Ensure all supplies are delivered according to the scheduled boat or transport timetable.

• Maintain accurate reports of pending, completed, and outstanding orders.

• Communicate effectively with suppliers, resort representatives, warehouse staff, and management.

• Perform other duties assigned by the Supply Manager or Management.

Key Responsibilities

• Ensure timely report and delivery of supplies.

• Maintain accurate documentation and records.

• Build and maintain good relationships with suppliers.

• Minimize supply delays and ordering errors.

• Visit shop supplier to check the availability of stocks

• Ensure smooth coordination between suppliers, go down, accounts, and resort operations.

• Comply with company policies, procurement procedures, and safety standards.