HR & Admin Assistant - LOCAL

  • Lily International
  • Lily International Pvt Ltd, H.Coal Field, Kalhuhuraa Magu, Malé, Maldives
  • Jul 20, 2024
Full time Admin-Clerical Jobs Human Resources Jobs Front Office Jobs

Job Description

We are looking for a dynamic and result oriented individual to join our team as an HR & Admin Assistant.

Qualifications

  • Must be able to communicate in English & Dhivehi both written and verbal.
  • Educational qualification in a related field is a plus.
  • Prior experience in using the Xpat system.
  • Exceptional ability to create a welcoming environment.
  • Proficiency in computer programs.
  • Efficient time management skills.

Roles & Responsibilities

 Front Desk Management:

•        Greet and welcome guests as soon as they arrive at the office.

•        Direct visitors to the appropriate person or department.

•        Answer and forward incoming phone calls.

•        Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., brochures, forms).

Administrative Support:

•         Assist with day-to-day administrative tasks such as filing, photocopying, and data entry.

•         Manage office supplies and place orders when necessary.

•         Receive, sort, and distribute daily mail/deliveries.

Customer Service:

•         Provide basic and accurate information in-person and via phone/email.

•         Handle inquiries and resolve complaints courteously and efficiently.

•         Maintain a positive, empathetic, and professional attitude toward customers at all times.

Appointment Scheduling:

•         Schedule appointments and meetings for executives and management as requested.

•         Coordinate conference room bookings and arrange catering if needed.

Recruitment Support:

•         Assist in coordinating recruitment activities such as job postings and scheduling interviews.

•         Communicate with candidates and provide logistical support during the interview process.

•         Prepare interview materials and coordinate candidate assessments.

Employee Records Management:

•         Maintain accurate and up-to-date employee records, both physical and electronic.

•         Ensure compliance with data protection regulations and maintain confidentiality of employee information.

•         Assist in preparing reports related to HR metrics such as attendance

HR Operations and Compliance:

•         Assist in drafting HR policies and procedures and ensure they are communicated effectively.

•         Support compliance with labor laws and regulations, updating HR policies as needed.

•         Maintain knowledge of HR best practices and industry trends.

General Administrative Support:

•         Provide administrative support to the HR team, including scheduling meetings, preparing documents, and maintaining HR files.

•         Assist with HR projects and initiatives as assigned.

 

Interested candidates may send their CV, educational certificates and experience letters to

hr@lily-international.com before 01st July 2024.